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No Degree Required! | Get Paid $3,083.33 - $4,083.33 per Month to Process Invoices from Home!

Vendor Onboarding Coordinator & AP Processor at Stitch Fix (View all jobs)


ABOUT THE TEAM The Stitch Fix Finance team enables our clients to be their best self. We broadly define our clients as customers, business partners, and shareholders. We drive value through business partner support, innovative and insightful analysis, and financial integrity. We are looking for individuals who are bright, kind, and motivated by challenge and who succeed in a fast-paced environment and thrive in building and improving processes to scale the business to the next level.

ABOUT THE ROLE As the VENDOR ONBOARDING COORDINATOR & AP PROCESSOR, you will be among the first to work with our newest suppliers, being responsible for onboarding them and setting them up to be successful in their partnership with us. The purpose of this position is to ensure the effective and consistent onboarding of all Stitch Fix vendors. You will also be responsible for all non-inventory and/or inventory AP functions, such as invoice processing, journal entries and reconciliations, and process improvements. You will have the chance to play a hands-on and integral part on the AP team, and serve as a key contributor to a high growth environment.

The Vendor Coordinator works directly with both external and internal stakeholders to ensure that all suppliers are properly identified, onboarded, inventoried and appropriately assessed to ensure the Company and its Clients are protected. This role will support business units to ensure all suppliers comply with applicable policies, procedures, standards and regulatory guidelines.


  • You have 3+ years of Accounts Payable and HANDS ON VENDOR ONBOARDING EXPERIENCE (retail or manufacturing) required, large company experience a plus

  • You are an experienced AP professional with a high volume 3-way match experience and are able to maintain excellent supplier relations.

  • You have superior attention to detail, are inquisitive, analytical and have strong communication skills.

  • You’re also a self-starter, system savvy and a team player with a desire for career growth in accounts payable

  • You look for ways to improve the accounts payable process and its efficiency.

  • You are a process-oriented individual who is flexible enough to thrive in a startup setting.

  • You love getting 'hands on', have a strong work ethic, while also seeing the big picture.

  • You have general understanding of AP impact to Accounting and SOX

  • You have the ability to adhere to deadlines in a fast-paced changing environment


  • Maintain accuracy in our Vendor Master by verifying that all vendors are fully compliant with all confidentiality and privacy agreements, as well as Supplier code of Conduct

  • Manage all vendor onboarding ( W-9’s, W-8’s, IRS TIN Matching analysis, banking information set up and validation, etc.) and support in the filing of annual 1099s

  • Serve as the designated and primary vendor onboarding and maintenance coordinator.

  • Work with internal and external stakeholders to complete vendor registration requirements and verification procedures.

  • Participate in the development and enforcement of vendor registration controls, policies and procedures.

  • Develop vendor compliance metrics and KPI’s in order to measure service levels against industry benchmarks.

  • Research, address, and effectively deal with vendor inquiries and invoice disputes

  • Process Return to Vendor and Vendor Chargeback debit memos and RTV’s

  • Process high volume exceptioned non-inventory and/or inventory invoices using an automated three-way match process for all SFx entities, including ensuring proper GL coding and approval.

  • Identify, analyze and communicate discrepancies between invoiced style variants billed against PO line items.

  • Understand the complexity of our Stitch Fix proprietary systems - and how it integrates with our ERP system

  • Understand various system holds related to three-way match and how this affects the goods received with no invoice account balance.

  • Communicate with Business Partners and our vendors to resolve three-way match discrepancies.

  • Manage Zendesk ticket and respond to inquiries within 24-48 hours

  • Ability to adapt to complexities and manual workarounds to the process when deliveries are diverted or transferred to a different warehouse

  • Reconcile vendor and factor statements timely

  • Basic understanding of AP debits and credits to understand systems logic is a PLUS.

  • Partner with IT Systems Architects and/or the Engineering Team to resolve systems issues and to help enhance current process

  • Participate in various UATs from enhancements to ad hoc projects.

  • Work with AP leadership team to resolve transactions, monitor and resolve aged invoices and support the the team in various day to day activities and tasks

  • Identify process opportunities for process improvements and draft simple desktop procedures

ABOUT STITCH FIX We're changing the industry and bringing personal styling to everybody. We believe in a service and a workplace where you can show up as your best, most authentic self. The Stitch Fix experience is not merely curated—it’s truly personalized to each client we style. We are changing the way people find what they love. We’re disrupting the future of retail with the precision of data science by combining it with human instinct to find pieces that fit our client’s unique style. This novel juxtaposition attracts a highly diverse group of talented people who are both thinkers and doers. This results in a simple, yet powerful offering to our customers and a successful, growing business serving millions of men, women and kids throughout the US and UK. We believe we are only scratching the surface and are looking for incredible people like you to help us boldly create our future.

Find a career that looks good on you—apply today! Please review Stitch Fix's Recruiting Privacy Policy here:

This link leads to the machine readable files that are made available in response to the federal Transparency in Coverage Rule and includes negotiated service rates and out-of-network allowed amounts between health plans and healthcare providers. The machine-readable files are formatted to allow researchers, regulators, and application developers to more easily access and analyze data.

** According to my research, this role gets paid an estimated: $37,000 - $49,000 a year. Questions about this info? Please feel free to verify by reaching out to the company directly or inquiring during the interview phase.

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