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Industry Affairs Project Manager LocationsUS – REMOTE Time type: Full time Posted on: Posted 4 Days Ago Job requisition id: R-84280

Location(s): United States of America City/Cities: Remote Job Posting End Date: March 10, 2023 Job Description Summary: Industry Affairs Project Manager, coordinates events and programs related to Industry Partnerships (Conferences, Trade Shows, etc). Activities include planning, organizing, and managing resources/processes to achieve project objectives within scope, time, quality, and within budget.

They serve as the internal and external point of contact for clients, partners, and stakeholders for project activity. PM identifies and communicates critical information to both internal and external project stakeholders, facilitates and ensures follow up on issues, prioritizes and manages project activities and gauges readiness.  Scope:

  • Oversee various projects and executions of a moderately complex nature spanning Industry Relations, Trade Communications, Business Development and other Customer Leadership functions and activities.  

  • Ability to organize and prioritize requests coming from multiple stakeholders, while managing output of deliverables and timelines

  • Develop detailed work plans, schedules, and logistics to meet deadlines and maintain appropriate service.

  • Coordinate with stakeholders and ensure key details and deliverables are communicated.

  • Identify needed resources, manage accordingly and within budget.

  • Work autonomously, making decisions with limited managerial oversight.

Work Focus

  • Event scheduling, calendar management and coordination with Industry Affairs leaders and Customer Team Leaders

  • Assist with development and communication of events in collaboration with team.

  • Assist with on-site logistics, running ‘back of house,’ and overall readiness.

  • Manage logistics for products and equipment needed for activities, liaising between venue and exhibitor companies, shipping vendors, bottling facilities, distribution centers, etc.

  • Sourcing and procuring items for events, meetings, and customer meetings such as product samples, coolers, gifts, etc., shipping to multiple locations, etc.

  • Manage meeting executions (i.e., technology and content compilation)

What You’ll Do for Us

  • Interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with an elevated level of professionalism and confidentiality.

  • Collaborates with customers, vendors, agencies and maintain internal and external relationships. 

  • Communicates with contacts across the customer & internal teams.

  • Ability to gain cooperation of others through written and verbal communication.

  • Administer programs, projects and or processes, including working with and providing direction to project manager(s)/contractor(s).   

  • Create and handle presentations, complex reports, confidential correspondence, and files. 

  • Process purchase orders, expense reports and invoices. 

  • Budget tracking

  • Maintain various industry database systems and lists. 

  • Prompt response to incoming/outgoing phone and email communications. 

Qualification & Requirements

  • Experience coordinating projects and/or large-scale events. 

  • Expert level written and verbal communication skills,

  • Builds Collaborative working relationships with all stakeholders.

  • Decision-making ability and attention to detail

  • Proven ability to be a resourceful problem-solver.

  • Excellent time management and organizational skills

  • Complex travel & event scheduling for senior leaders

  • Experience successfully creating and/or modifying processes. 

  • Demonstrated personal leadership skills and influencing ability.

  • Experience in a professional services, sales, or marketing environment 

  • 3+ years of experience in a high-level support role preferred.

  • Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams, and Outlook 

  • Bachelor’s degree or equivalent experience.

What We Can Do For You

  • Iconic & Innovative Brands: Our portfolio represents over 250 products with some of the most popular brands in the world, including Coca-Cola, Simply, Fairlife & Topo Chico.

Expansive & Diverse Customers: We work with a diversified group of customers which range from retail & grocery outlets, theme parks, movie theatres, restaurants, and many more each day. Skills: Our Purpose and Growth Culture: We are taking deliberate action to nurture an inclusive culture that is grounded in our company purpose, to refresh the world and make a difference. We act with a growth mindset, take an expansive approach to what’s possible and believe in continuous learning to improve our business and ourselves. We focus on four key behaviors – curious, empowered, inclusive and agile – and value how we work as much as what we achieve. We believe that our culture is one of the reasons our company continues to thrive after 130+ years. Visit Our Purpose and Vision to learn more about these behaviors and how you can bring them to life in your next role at Coca-Cola. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. When we collect your personal information as part of a job application or offer of employment, we do so in accordance with industry standards and best practices and in compliance with applicable privacy laws.

** This role gets paid an estimated: $79K - $100K a year

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