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Advancement Services Associate | $55,000 - $72,000 a year

Drew University is seeking a proactive Advancement Services Associate to oversee gift and biographical data entry, and maintain procedures for the University Advancement Office’s Raiser’s Edge CRM. The Associate applies a broad understanding of data entry for a fundraising office, and assists with departmental and University-wide information requests. This is a fully remote position.

Key Responsibilities:

  • Responsible for the documentation of all gifts to the University including processing, and recording each gift in the Advancement database.

  • Manages the gift acknowledgment process: creating and maintaining procedures and protocol for acknowledgments; including the production and records maintenance of acknowledgements and receipts.

  • Updates and maintains constituent records in the database. Information comes from a variety of sources such as the TeamSupport ticketing system, emails, and Meltwater News. Also responsible for seeking up-to-date constituent information, and adding or amending records as needed.

  • Using best practices from external sources, recommends improvements to current procedures and protocols relating to data entry and database management.

  • Supervises and trains student worker/s and oversees the data entry work of the Advancement Coordinator.

Other Duties

  • Perform other duties as assigned

Minimum Education and Experience

  • Bachelor’s degree or equivalent experience

  • 3+ years of experience in data entry, preferably in Advancement and/or related field, ideally in Higher Education

  • Experience working with CRMs, with specialization in Blackbaud’s Raiser’s Edge

  • Blackbaud Raiser’s Edge certification ideal

  • Working knowledge of Google’s G Suite and Microsoft Office products

  • Experience in a fast-paced, detail-oriented office setting

  • Superb organization and project management skills

  • Track record of confidentiality and discretion

  • Strong interpersonal and intrapersonal skills. Must be an active listener and open-minded collaborator


To apply, submit the following materials.

  • Cover letter

  • CV/Resume

Application review will be on a rolling basis as applications are submitted; early applications are encouraged.

About Drew University:

Drew University, a Phi Beta Kappa liberal arts university, includes the College of Liberal Arts, the Drew Theological School and the Caspersen School of Graduate Studies. Drew is located on a beautiful, wooded campus in Madison, New Jersey, a thriving small town close to New York City.

It has a total enrollment of more than 2,000 students and has 148 full-time faculty members, 99% of whom hold the terminal degree in their field. The Theological and Caspersen schools offer MA and PhD degrees, and the College confers BA and BS degrees in over 50 disciplines, and offers 16 preprofessional and 16 dual-degree programs.

Drew’s one-of-a-kind, leading edge path to an undergraduate degree, Launch, ensures that every student graduates with a purpose, sought-after transferable skills, a network of mentors, and an experience-based résumé—guaranteed. Particularly noteworthy opportunities for undergraduates include the Charles A. Dana Research Institute for Scientists Emeriti (RISE), home of 2015 Nobel Prize Winner for Medicine and Drew Fellow William Campbell, the Drew Summer Science Institute (DSSI), the Center for Civic Engagement, as well as New York City semesters focusing on Communications & Media, Contemporary Art, Museums & Cultural Management, New York Theatre, Social Entrepreneurship, Wall Street, and the United Nations, and several international semester programs.

Drew also houses the Center on Religion, Culture & Conflict, the Center for Holocaust/Genocide Study and the Shakespeare Theatre of New Jersey, an independent professional theater, as well as the United Methodist Archives and History Center and one of the country’s leading concentrations of materials on Willa Cather.

To enrich education through diversity, Drew University is an Equal Opportunity Employer.

Following federal and state requirements; a candidate must provide proof of eligibility to work in the United States if selected for hire.

These positions are subject to a background check.

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